QLEAP DATA PRIVACY STATEMENT AND COOKIES
QUARTZ MATRIX SRL (also mentioned as “QLEAP”) knows the importance of your data and is committed to protecting its confidentiality and security. It is important for us to provide you in an integrated and practical manner with the information related to the processing of your personal data as data subjects (users of the QLEAP website, the online store, customers, potential customers) within this Statement on the confidentiality of personal data, applicable for the purposes listed below.
Please review this Statement.
This Declaration applies to all devices used to access QLEAP websites, computer devices, mobile phones, tablets, smart TVs, etc.
Content
- General information
1.1. About us and our website
1.2. What we record as standard usage
1.3. What permissions we have for processing your data
1.4. The purposes for which we collect and process your personal data
1.5. Security of personal data
- Data processing on the website
2.1. Data recorded in the log files (logs)
2.2. Newsletters
2.3. Cookies
2.4. Web analytics via Google Analytics
2.5. Online campaigns through Google AdWords
2.6. Use of Google Remarketing
2.7. Social networks (Facebook, LinkedIn, Twitter, Google+, YouTube)
2.8. Cases in which we transmit your data
- Collection of personal data for the purpose of taking an exam in the QLEAP Academy Center
3.1. How we collect and use your personal data
3.2. To whom we disclose personal data
3.3. Retention of personal data
- Collection of personal data for the purpose of recruitment for available positions in the QLEAP company
4.1. Information from CV
4.2 Sources of verification of personal data
4.3. Retention of personal data
- Your rights
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General information
1.1. About us and our website
This website is the property and is operated by SC QUARTZ MATRIX SRL, registered in the Romanian trade register under RO5150840 and J22/30/1994, share capital 580,000 lei, with registered office at Carol I Boulevard, 700506, Iasi, Romania.
E-mail: [email protected]
Mobile: (+40)736302322
Landline: (+40)0232217248
If you contact us, we will retain and process the information you provide for the purpose of responding to your request and any subsequent inquiries. Data processing in this context is permitted by law (Article 6(1b) of Regulation (EU) 2016/679).
1.2. What we record as standard usage
You can use all sections of our website to which access is not protected, without revealing your identity. Every use of our site is logged as standard usage to fix bugs and clarify security incidents. For more information about the data recorded in the log files, go to the “How we process your data” section.
1.3. What permissions we have for processing your data
QUARTZ MATRIX SRL is registered with the National Authority for the Supervision of Personal Data Processing under number 27449.
According to the requirements of Law no. 677/2001 for the protection of individuals with regard to the processing of personal data and the free movement of such data, amended and supplemented QUARTZ MATRIX SRL has the obligation to manage in safe conditions and only for the specified purposes, the personal data that you provide us about you.
We only process your data when we have permission to do so. You can give us permission to process your data through explicit consent given on our website in relation to data processing.
We process your data because the law allows us to do so (Article 6(1b) of Regulation (EU) 2016/679) in the following cases:
- place an order through our website or platform. In this case, we have permission to process your data in order to be able to fulfill the request;
- make a request for quotation or request information about products and services on our website;
- use services / applications on our website, which require the processing of your data (demo of existing software applications on our website).
- we process your data when we have a legitimate interest in doing so. With regard to our website, our legitimate interest is to ensure that it provides you with the best browsing experience and can be operated safely, without errors and defects. The data recorded in the site’s log files serve this purpose.
The permissions we hold and the purpose for which we use them are set out in the following section – Data processing on the website. In this section, you will find more detailed information about how your data is collected, processed and used on our website (i.e. the type, applicability and purpose of data processing).
Important!
According to Article 8 (1) of Regulation (EU) 2016/679, users under the age of 16 can only transmit personal data to us with the consent of a parent or legal guardian.
Our website may contain links to other websites. We cannot influence the way your data is processed on the respective sites or their compliance with data protection provisions. Please take note of any Data Protection Information provided on those sites.
1.4. The purposes for which we collect and process your personal data
QUARTZ MATRIX SRL collects and processes your personal data for the following purposes:
- Administering, improving, and performing the services provided through the QLEAP sites;
- Commercial sales activities, including realization, administration, and development of sales, market research/studies, and statistics;
- Advertising, marketing and advertising, activities to promote products and services from the Quartz Matrix portfolio;
- Post-sales activities, including customer relations services, informing users/customers regarding the evaluation of the products and services offered, evaluating the quality of repair and maintenance services of the products sold through the activity carried out within the maintenance and repair department, performing service intervention, product replacements etc.
- Staff recruitment activities for available positions within the company;
- For evidentiary purposes in connection with the above and archiving activities.
1.5. Security of personal data
We protect the personal data you submit to us and handle it securely in accordance with this Privacy Statement. QUARTZ MATRIX SRL implements physical, administrative, and technical safeguards to protect your personal information against unauthorized access, use, or disclosure. We also contractually require our suppliers to protect such information from unauthorized access, use, and disclosure.
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Data processing on the website
2.1. Data recorded in the log files (logs)
For technical reasons, every time your internet browser accesses our website, it will automatically send information to our internet server (i.e. data recorded in log files). We keep some of this information in log files, such as:
- Date of access
- Time of access
- The URL of the party initiating the connection
- Files accessed
- The volume of data transferred
- Browser type and version
- The operating system
- IP address (anonymized)
The data recorded in the log files do not include personal data. As a general rule, we only analyze the data recorded in the log files to fix errors in the operation of our website or to clarify security-related incidents. This data recorded in the log files is kept indefinitely.
Sometimes it is necessary to collect additional personal information, as well as data recorded in log files, to fix errors or preserve evidence related to security incidents. In these cases, we are allowed to process the data recorded in the log files according to the law (Article 6(1f) of Regulation (EU) 2016/679). This data will be deleted after the error has been fixed or the security incident has been fully clarified, or if the original purpose of the processing no longer exists due to other factors. In the event of a security incident, we will pass the data recorded in the log files to investigative authorities on a case-by-case basis, to the extent permitted.
We always keep the data recorded in the log files separately from other data collected in connection with the use of our website.
2.2. Newsletters
Our website offers the option to subscribe to the newsletter. Subscription to the newsletter is carried out if the owner of the email address has expressly confirmed the agreement to receive the newsletter in the online forms available on our website.
If you subscribe to our newsletters, you agree to their sending to you, and your data will only be used to send you newsletters. We are allowed to process your data in this context, based on your consent (Article 6(1a) of Regulation (EU) 2016/679). You have the possibility to withdraw your consent at any time. The corresponding link (to withdraw your consent at any time) is included in every newsletter we send you. We will record the fact that you have unsubscribed from the newsletter in our database.
2.3. Cookies
By accessing and using the https://qleap.ai/ website you are agreeing to our use of cookies.
Our website uses cookies to manage the well-functioning of the website and to understand how it is being used so we can improve it and our services to you.
The information below describes what information those cookies gather, how we use them, and why we make use of them. We also explain how you can restrict or block the cookies from being downloaded automatically. However, this might downgrade or even hinder certain elements of the website’s functionality.
Cookies are small text files that we save on your device (computer, mobile device, smart TV) when you visit our website. These cookies are sent back to us each time you visit our website again. Cookies cannot access data from your device, run programs, or contain or transfer viruses. Cookies can only be read by the web server from which they originate.
Cookies do not require personal data to be used and do not personally identify Internet users. Cookies help generate a browsing experience adapted to the preferences and interests of each user. Refusing or disabling cookies may make some sites unusable.
Rejecting or deactivating cookies does not mean that you will no longer receive online advertising – but only that it will no longer be able to take into account your preferences and interests, highlighted by your browsing behavior.
Our website can also be viewed without cookies. Internet browsers are often configured to accept cookies. To prevent your internet browser from using cookies, you can:
- refuse the use of cookies when you access our website using the cookie module (if applicable)
- deactivate the use of cookies through the settings of your internet browser. The Help function in your browser can guide you in disabling and/or deleting cookies from your internet browser.
Please note that by disabling/deleting cookies, there is a possibility that individual functions on our website may no longer function as expected. The cookies that may be required for certain functions on our website are indicated below. Furthermore, disabling/deleting cookies will only affect the internet browser used for this purpose. Therefore, the process of disabling/deleting cookies must be repeated accordingly for any other internet browsers. Cookies we use for specific functions, without reference to individuals:
- Cookies that save certain user preferences (e.g. search or language settings)
- Cookies that save information to guarantee error-free playback of video or audio content
- Cookies that temporarily save certain data entered by the user (e.g. the contents of a shopping cart or an online form)
- Cookies we use for specific functions, with reference to people
- Cookies with a role in the identification or authentication of our users
We are allowed to process data in this context with your consent (Article 6(1a) of Regulation (EU) 2016/679). We keep this data until that cookie expires or until you delete it.
2.4. Web analytics via Google Analytics
To carry out the marketing activity, we use analysis cookies to collect and process data related to your visit to our website and your use of the links in the newsletters (if applicable). Your activity data is thus collected, and based on them a user profile is generated, in a pseudonymized manner, using a cookie identifier. Your IP address is either not recorded or is anonymized immediately after recording as part of this process. We use the Google Analytics service of Google Inc. 1600 Amphitheater Parkway Mountain View, CA 94043, USA (“Google”) to collect user data and generate user profiles. Information about your use of our website is transferred to Google servers, analyzed, and received back only as part of cumulative data. This data allows us to identify trends in how the site is generally used.
We do not associate the resulting user profiles with your name or any other details that could reveal your identity. We are allowed to process data in this context with your consent (Article 6(1a) of Regulation (EU) 2016/679). User data is saved by the service used for a maximum period of 14 months from the date it was collected/updated.
Any user can prevent the setting of cookies on our website at any time by means of a corresponding adjustment in the web browser used and thus permanently refuse the setting of cookies. Such an adjustment of the Internet browser used would prevent Google Analytics from setting a cookie in the data subject’s information technology system. In addition, the cookies already used by Google Analytics can be deleted at any time via the web browser or by using other software programs.
In addition, the user can object to a collection of data generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the possibility to exclude such data. For this purpose, the user must download an add-on for the web browser, available at the following link: https://tools.google.com/dlpage/gaoptout and install it.
Additional information and applicable Google data protection provisions can be found at the following links: https://www.google.com/intl/ro/policies/privacy/ and http://www.google.com/analytics/terms/us .html . Google Analytics is explained here: https://www.google.com/analytics/ .
2.5. Online campaigns through Google AdWords
On this website, we use Google AdWords. Google AdWords is an Internet advertising service that allows the advertiser to place ads in the results of the Google search engine and in the Google advertising network. Google AdWords allows an advertiser to pre-define certain keywords with which an ad in Google search results is displayed when the user uses the search engine to receive a search result relevant to those keywords. In the Google Advertising Network, ads are distributed on relevant web pages using an automatic algorithm, taking into account previously defined keywords.
The operating company of Google AdWords is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, UNITED STATES.
The purpose of the Google AdWords program is to promote our website by including relevant advertising on the websites of third parties and in the results of the Google search engine. If a data subject reaches our website via a Google ad, a conversion cookie is placed on the user’s information technology system via Google. The definition of cookies is explained above. A conversion cookie expires after 30 days and is not used to identify the data subject. If the cookie has not expired, the conversion cookie is used to check whether certain subpages, for example the shopping cart in an online store platform, have been accessed on our website. With the conversion cookie, both Google and us can tell whether a user who has reached our website from an AdWords ad has generated sales, i.e. executed or canceled a sale of goods.
The data and information collected through the use of the conversion cookie are used by Google to create visit statistics for our website. These visit statistics are used to determine the total number of users to whom AdWords ads were shown in order to determine the success or failure of each AdWords ad and to optimize AdWords ads in the future. Neither our company nor other Google AdWords advertisers receive information from Google that could identify the data subject.
The conversion cookie stores personal information, e.g. the Internet pages visited by the data subject. This personal data is stored by Google in the United States of America. Google may transmit this personal data collected through technical processes to third parties.
The user can, at any time, prevent the setting of cookies by our website as mentioned above by means of a corresponding setting of the Internet browser used and thus permanently refuse the setting of cookies. Such a configuration of the Internet browser used would prevent Google from inserting a conversion cookie into the user’s information technology system. In addition, a cookie set by Google AdWords can be deleted at any time via your internet browser or other software.
The user has the possibility to refuse advertisements based on Google’s interests. Therefore, the user must access the www.google.ro/settings/ads link on each of the browsers used and set the desired settings.
Additional information and applicable data protection provisions from Google can be found at https://www.google.com/intl/ro/policies/privacy/ .
2.6. Use of Google Remarketing
Google remarketing services are integrated on this website. Google Remarketing is a feature of the Google AdWords program that allows a company to display advertising to Internet users who have previously accessed that company’s website. Therefore, the integration of Google Remarketing allows the company to create advertising based on the user’s interests and therefore to display relevant advertisements to Internet users interested in the products and services being marketed.
The operating company of Google remarketing services is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, United States of America.
Google remarketing allows us to display ads on the Google network or on other websites that are based on individual needs and that match the interests of Internet users. Google Remarketing places a cookie in the user’s information technology system. The definition of cookies is explained above. By setting the cookie, Google enables the recognition of the visitor to our website if he visits web pages that are also members of the Google advertising network. With each access to a website that has the Google Remarketing service integrated, the web browser automatically identifies the intended user with the help of Google. In the course of this technical procedure, Google receives personal information such as the user’s IP address or browsing behavior, which Google uses to introduce advertising relevant to the interests of the user. Google may transmit this personal data collected through the technical procedure to third parties.
The targeted user can, as mentioned above, refuse interest-based advertising by Google. For this purpose, the intended user must access the link www.google.de/settings/ads and make the desired settings in each Internet browser used.
Additional information and the actual data protection provisions of Google can be found at https://www.google.com/intl/ro/policies/privacy/ .
2.7. Social networks (Facebook, LinkedIn, Twitter, YouTube)
The content on our website can be shared on social networks using the integrated buttons for social communication platforms. All social media buttons that facilitate content sharing are integrated using social media plugins developed by social media providers.
There are also links to our websites on social media. If you follow a link from our website to a social network or if you connect to your social network to share content from our website, your data is processed by the provider of the respective social network. For information regarding the purpose and applicability of data collection, its processing and further use by the social network provider, as well as regarding your rights and options for configuring settings to protect your right to privacy, please see the Information on Data Protection made available by the respective provider.
An overview of all Facebook plugins can be accessed at https://developers.facebook.com/docs/plugins/ . The data protection guide published by Facebook, which is available at https://facebook.com/about/privacy/ , provides information about the collection, processing and use of personal data by Facebook. In addition, it explains what setting options Facebook provides to protect the privacy of the targeted user. In addition, various configuration options are available to enable the removal of data transmission to Facebook. These applications can be used by the user to eliminate data transmission to Facebook.
More information about LinkedIn plugins can be obtained at https://developer.linkedin.com/plugins . LinkedIn also offers the ability to unsubscribe from email messages, SMS messages, and targeted ads, as well as the ability to manage your ad settings at the following link: https://www.linkedin.com/psettings/guest-controls . The setting of cookies can be refused at https://www.linkedin.com/legal/cookie-policy . The applicable privacy policy for LinkedIn is available at https://www.linkedin.com/legal/privacy-policy .
Information about the Twitter buttons and how they are used is available at https://about.twitter.com/de/resources/buttons . Twitter receives information about users who have visited our website, provided that users are logged in to Twitter at the time of accessing our website. This happens regardless of whether the user clicks on the Twitter buttons or not. If such a transmission of information to Twitter is not desirable for the user, then he can prevent this by logging out of his Twitter account before browsing our website. The applicable data protection provisions of Twitter can be accessed at https://twitter.com/privacy?lang=en .
More information about YouTube and how to use this social network can be obtained at https://www.youtube.com/intl/en/yt/about/ . YouTube and Google will receive information via the YouTube component that a certain user has visited our website only if the user is logged in to the YouTube account at the time of accessing our website. This happens regardless of whether he clicks on a YouTube video from the site or not. If such a transmission of this information to YouTube and Google is not desirable for the user, this can be prevented by logging out of your YouTube account before browsing our website. YouTube’s data protection provisions are available at https://www.google.com/intl/ro/policies/privacy/ , where information is provided about the collection, processing and use of personal data by YouTube and Google.
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Collection of personal data for the purpose of taking an exam in QLEAP Academy
This section of this Privacy Statement describes our policies and practices regarding our collection and use of your personal information when you register to take an exam at the QLEAP Academy.
Please read the information below very carefully to understand how we protect/process your data.
3.1. How we collect and use your personal data
- Information from the identity card: your identification data (identification number, address, number, and series of the identity card) is used strictly for issuing the invoice following the exam taken if the registration is done by Quartz Matrix.
- The images related to the video system, online – We use this data to carry out security checks, as well as with the aim of avoiding and preventing possible attempts to defraud the systems.
- Source of personal data – Personal data is provided by you by completing the questionnaire and registering for the desired exam, whether you do this directly with one of the providers or through Quartz Matrix.
3.2. To whom we disclose personal data
Quartz Matrix will not disclose your personal data to any third party except those involved in the testing and examination procedure.
3.3. Retention of personal data
Your personal data is kept from the moment you register for the exam until the exam is completed.
The invoice that will be issued and which includes data such as: identification number, home address, series, and a number of the identity card are stored according to the Financial Legislation in force under adequate safety and security conditions to prevent unauthorized access.
Quartz Matrix does not retain or store test results (score, pass, fail, etc.). Access to this data is completely restricted to Quartz Matrix personnel. Only the test providers can have access to these resources in order to resolve any disputes, complaints, or errors in the system.
The final result is stored in a online copy that is personally handed to the candidate upon exiting the test center.
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Collection of personal data for the purpose of recruitment for available positions in the QLEAP company
We collect and use data about you for the purpose of recruitment for available positions in the company Quartz Matrix.
4.1. Information from CV
We collect and use the information included in your CV/biography or information that is otherwise provided to us by you in this context, such as your full name, address, email address, phone number, previous employers, professional qualifications, recommendations, analysis of professional development and skills, training, regarding performance and adaptation to requirements. We will use this data exclusively for the purpose of recruiting for available positions in the QLEAP company. This data is provided voluntarily as a result of your desire to be part of the recruitment process for the position or positions available.
4.2 Sources of verification of personal data
Source of personal data. Some of the personal data processed is provided directly by you via the Quartz Matrix websites or by e-mail to Quartz Matrix addresses, and other information is obtained indirectly from third parties, such as recruitment agencies and public sources (e.g. LinkedIn, Trade Register, court portal, recruitment sites).
4.3. Retention of personal data
Your personal data is kept only as long as necessary to fulfill the purposes for which the respective information is processed.
We keep this data for the duration of the recruitment process, during which the data are kept under security and safety conditions that do not allow unauthorized access to them. After completing the recruitment process, we keep the data for a maximum period of 6 months.
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Your Rights
- The right to be informed about your data – Upon request, we will provide you with information about the personal data that we hold.
- The right to correct and complete your data – If the information about you is incorrect, we will correct it if you notify us.
- The right to delete your data – Upon request, we will delete information related to your personal data that we hold.
- However, certain data will only be deleted after a predetermined retention period has passed, for example, because we have an obligation to retain data in accordance with legal provisions in some cases, or because we need this data to fulfill our contractual obligations towards you.
- The right to block your data – In certain legally established cases, we will block your data, if you ask us to do so. Blocked data is further processed only to a very small extent.
- The right to withdraw your consent – You can withdraw your consent to the processing of your data at any time with effect in the future. The legality of the processing of your data will not be affected by this, until the time of withdrawal of your consent.
- The right to object to the processing of your data – You can object to the processing of your data at any time, with effect in the future, if the processing by us of your data is based on one of the legal justifications set out in Article 6(1e or 1f) of Regulation (EU) 2016 /679. If you object to the processing of your data, we will stop processing your data, provided there are no legitimate grounds for further processing.
- The right to data portability – Upon your request, we may make certain information available to you in a structured, commonly used, and electronically processable format.