QLEAP Privacy Policy 

QLEAP is committed to protecting the privacy of all users of our website and Services (“You/r”). This Privacy Policy is part of the QLEAP Terms of Use and explains our practices regarding the use of personal data collected and processed through our Services. Defined terms set out herein shall have the same meaning as in QLEAP Terms of Use of which it forms part.



At https://qleap.ai/ we offer software solutions for IoT data integration, energy management of industrial and commercial buildings, and asset management.

On that website, QLEAP collects and treats 3 types of data, (1) navigation data (2) data provided by users by completing the web forms, and (3) registration data. This data will be used by us to provide the service that QLEAP offers, as well as for the other purposes established below.

We maintain the security and confidentiality of your data in accordance with the applicable law and we do not disclose your personal data to third parties except as indicated.

By completing and submitting your personal data to QLEAP, through any online registration or other forms submitted to our services, you declare to have read and accepted the Terms of this Policy. If you have consented to the receipt of commercial communications, you can revoke the consent at any time by writing to [email protected] and attaching a copy of your identity document.

Carefully read the text set out below to obtain all the details of this consent form:




The entity responsible for your registration data is QUARTZ MATRIX SRL (“QLEAP” or “we/us”), located at Carol I Boulevard 700506, Romania, and with CIF RO5150840. All communications regarding the processing of your personal data shall be directed to our Data Protection Responsible allocated in the company.




  • Data collected

We collect and process the following data of our platform users:

  1. a) Navigation. Due to the standards of communications on the Internet, when you visit our website, we automatically receive the URL of the site from which you come and the site you visit when you leave our website. We also receive the internet protocol (“IP”) address of your computer and the type of browser you are using. We use this information to analyze global trends to improve the service. This information is not shared with third parties without your consent. Except for the above, and what is stated in our cookies policy, we do not collect any type of personal data if you are only browsing the website.
  2. b) Web Forms. If you complete any web form (Contacts, Jobs, Partners, Comments, Demo Service, Content, Webinar, Event), we collect the personal data that you indicated in the forms and You have sent us, including your full name and email address. The fields of the form that must be filled in are indicated as obligatory. These personal data are used to process your request and contact you for additional communication.
  3. c) Registration (demo or complete client). When registering for our services, we will collect the following personal data: full name, company, telephone, and email address. These data are required and if they are not provided, we cannot create your account. You are responsible for the accuracy of the information you provide, and QLEAP reserves the right to exclude from the services any user who has provided false or inaccurate information, without prejudice to other available resources.

Prohibited data. In all events, it is forbidden to submit to us or upload to the Services any data that contains sensitive personal data that is relative to identifiable persons such as your and or third party’s racial origin, membership in a trade union, religion, ideology and sexual life, your and or third party’s health; or your and or third party’s relative to the commission of criminal offenses or proceedings and associated penalties or fines.

It is important that the personal data we hold about you is accurate and current. You are responsible for the accuracy of the information you provide to us and you are expected to update any information you provide us with.


  • Data use

General. We use your personal data to:

  • identify the user of our services and for the development of our professional contact.
  • the management of Newsletters, email notifications, or commercial communications in general about the services and products and the news, offers, or promotions offered by Us.
  • manage any user accounts and services that we provide, comply with the conditions of the provision of our services, and other legal communications.
  • communicate your contact data to other companies within the business group, in order to send you commercial communications about the services they provide.

Use of data by other users. If you have access to the personal data of other users or persons, you agree to treat and use those data in accordance with the provisions of these conditions and only for the explicit purposes of the Services, unless you have the user’s consent. You will not facilitate or publish any personal data related to any individual that has not been authorized by said person or this Policy. You will protect the confidentiality of any accessible personal data and will prevent access by any unauthorized third party. You will inform us of any problem related to the management of user data within 24 hours after it occurs. You will be responsible for any illicit use that you make of data of other users, including any use contrary to applicable data protection laws and/or that violates this Privacy Policy.



The legal basis of this treatment is our legitimate interest in contacting you and responding to your requests about our business, providing you with our services and considering the Partnership and work requests.

If you accept, with your express consent, we will also send you our news bulletins, notification emails, or general business communications about the Services and products and any new features, offers, or promotions we offer.

In certain circumstances, we may treat your data in accordance with this policy to comply with a legal or regulatory obligation to which we are subject.



We treat your personal data confidentially in accordance with the applicable legislation. Unless stated otherwise, your personal data will not be provided to third parties.

In particular, we will disclose certain information as follows:

  • We can make the personal data available to any company interested in buying or buying the Company or a part of your business and, consequently, give access to any national or international auditors to carry out your “due diligence”.
  • To our Partners, in order to respond to a request for information and marketing in the relevant territories for the interested party.
  • To QUARTZ MATRIX SRL (with registered office at Carol I Boulevard, 700506 Romania, incorporated under Romanian law) and other companies of the business group who will use your information in accordance with this privacy policy.

We may give access to personal data to our service providers under contracts for the provision of services in favor of the company. We require that all third parties respect the security of their personal data and treat them in accordance with the law. We do not allow our external service providers to use your personal data for their own purposes and we only allow them to process your personal data for specific purposes and in accordance with our instructions.



If you tick the appropriate box, you agree to receive commercial communications from us regarding our services and others (see below). If you do not wish to receive commercial information about QLEAP and other services (defined below), you can choose not to receive it by sending a notification to [email protected] .



QLEAP is headquartered in Romania. We use technology services from third parties for provision Services, who can process your data in the course of providing us with their services, the main ones of which are indicated below. These entities may be in jurisdictions that generally do not provide adequate guarantees in relation to the processing of personal data. Likewise, our Partners could be outside the territory of the European Economic Area. For more information, contact [email protected] .



We will only retain your account data for as long as it is necessary to fulfill the purposes for which we collected them, including (a) the performance of the contract with registered users and (b) for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your data personally, and if we can achieve those purposes through other means and the applicable legal requirements.

Once such personal data is no longer used for the aforementioned purposes, it will be blocked for a period of 10 years, for legal or administrative reasons, such as the defense of our responsibility and compliance with mandatory legal obligations, subject to the applicable law.

We may anonymize your personal data (so that they can no longer associate with you) for research or statistical purposes, in which case we may use and retain this information indefinitely without prior notice.



We implement security measures and personal data protection schemes as required by law to maintain the confidentiality and integrity of your data and protection against unauthorized access, modification or destruction.



You have the following rights under the data protection laws in relation to your personal data: the right to request access to your personal data (commonly known as a “data subject access request”); Request the correction of the personal data we have about you; Request the erasure of your personal data; Objecting to the processing of your personal data when we are relying on a legitimate interest (or those of a third party); Request the restriction of processing your personal data; Request the transfer of your personal data to you or a third party (right to data portability); Withdraw your consent at any time where we are relying on consent to process your personal data.

You can make the aforementioned rights effective by contacting us at [email protected] or at QUARTZ MATRIX SRL, at the indicated address.

You also have the right to file a complaint with the competent authority, in this case, the National Supervisory Authority for Personal Data Processing, General Gheorghe Magheru Boulevard, District 1, 010336, Bucharest, Romania.



GDPR stands for the General Data Protection Regulation. GDPR replaces national privacy and security laws that previously existed within the European Union (EU) with a single, comprehensive EU-wide law that governs the use, sharing, transfer, and processing of any personal data that originates from the EU. Our policy is to respect all laws that apply to our business and this includes GDPR. As part of our commitment to GDPR compliance, we have updated our Privacy Policy.

In addition, here are a few things that QLEAP is committed to doing to ensure our compliance with GDPR:

  • QLEAP ensures that employees authorized to process personal data have committed to confidentiality.
  • We hold our hosting partners to the same data management, security, and privacy practices and standards to which we hold ourselves.
  • QLEAP commits to carrying out data processing impact assessments of our data processing activities.
  • Where appropriate, we offer contractual language documenting our commitments to our customers to support their GDPR obligations.
  • QLEAP responds to data subject requests received under GDPR that we receive directly from users who have a QLEAP account with us.
  • Where required, QLEAP will assist with notifying regulators of breaches and promptly communicating any breaches to customers and users on who we collect personal information.



We reserve the right to modify the terms of this Privacy Policy and will notify you by clear notice of these changes by email, on our website, and in this Privacy Policy. If you continue to use our Services after such an update, you will be deemed to accept the new terms. If you do not accept the update, let us know and we will cancel your account and we will delete your personal data (except when it is necessary to keep them for legal purposes) and you will not be able to continue using our services.


Unless a specific local regulation sets forth to the contrary, the Privacy Policy is governed by the laws of Romania.


For more information, contact us at [email protected]